3.Links to other rECOrd Policies:

DataNeds(Alareas):
These policies provide the frame workwithin which rECOrd identifies its users overal needs and which fed
in to the proces of defining thelevelsofservice.
Confidentiality:
This policy details the means by which data supplied to rECOrd is analysed for specific species which are
treated as sensitive and/or confidentialin nature.Some data may not be madeavailable and removing this from
reportsmayinducecharges.
ControlingAces:
This policy details rECOrd's mechanisms for controlingaccesto its data holdings.
Core Products and Services:
This policy defines the extent and nature of extra services that rECOrd may provide within and beyond the
remit of agred SLAs.
DataExchange:
Details of potential agreement scenarios with respect to amount of data enquiries ofset by data inputs to the
system.
DataOwnershipand Copyright:
rECOrd wil ned to make clear its policy with respect to upholding the copyright and intelectual rights
inherentwithindata andanymanner inwhichthismay impingeon theway charges aremade.
DataSupply:
The extent to which rECOrd is used and ultimately supported wil be afected by the way in which, and to
whom,itlevieschargesforthesupplyofinformation and information products.
Financial Control:
The control and management of al monies accruing to rECOrd from the supply of data and information
productsmustbetransparent and open toscrutiny.
Priorities for Data Gathering:
Thispolicy wil detail how themajordatagathering aspects wil be addresed through naturalists, societies and
consultancies. Thewayin which charges are levied wil directly afect theserelationships.
Outreach:
Wil detail rECOrd's approach to involving the public in recording, etc. The manner in which charges are
developed wil directly afectthisrelationship.
Services Ofered toData Providers:
Certainpotential services ofered to data providers as an incentive for their data donations may be afected by
the charging policyimplementation.
Working with Data Providers:
Policy relating to Working with Data Providers must take acount of the development of charging procedures
andpolicy elements.


4.Activities Supporting this Policy:

4.1rECOrd's Charging Policy wil be further detailed within its SLA'swith sponsors and other organisations,and
in internalmanagement memoranda,aswel as beingset outwithinthe"Aces Terms andConditions"document.


4.2rECOrd wil produce its "Aces Terms and Conditions" in an accesible format for distribution to its
customersand users.These terms and conditionswil be made freely available toenquirersorother interested parties. It
wil also supply them through other media, including the rECOrd web-site and via the National Biodiversity Network
(NBN).


4.3In seting its charges rECOrd wil use its core available work hours and overal budget as a basis for
establishing its costs, including the costs of managing its operation. Charges wil be reviewed on a regular basis , at
least every threeyears and preferablyannualy,to reflect changesin the costof providingrECOrd'sservices.


4.4rECOrd wilset up proceses for handlingmonies receivedfromcharging,including the provision of receipts,
and wil ensure that accounting procedures and annual audits of such monies are caried out, taking acount of its
sponsoring authorities/organisationsrequirements.


4.5Uncharged aces to data should be provided to individual members of the public, voluntary recorders,
individual non-commercial educational users and to individual landowners enquiring about information regarding their
own land-holdings.



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